4 Ways Microsoft is Making Learning More Accessible

This is a sponsored post. All opinions are my own.

I have been using Microsoft products for decades, and honestly, I really didn’t think they could surprise me anymore.

I was wrong.

Over the last couple of years, Microsoft has been quietly adding some incredible capabilities to their products, new layers that make the software we already use more powerful and accessible for people with reading difficulties, those with visual or hearing impairments, English learners, or people who simply want to customize the way they take in information and communicate their ideas.

This shift toward greater inclusivity has occurred under the leadership of Satya Nadella, who became CEO in 2014 and whose first child was born with special needs. Looking at the innovations that have come from Microsoft in the last few years, it’s obvious that the company is committed to using technology to improve access for everyone.

And that’s good news for teachers, because quality differentiation is a constant challenge for all of us. If you want to give your students richer, more personalized learning experiences, take a few minutes now to learn about these four fantastic ways Microsoft tools can make that happen.

1. Learning Tools

Learning Tools is the name for a set of free tools that help users improve their reading and writing experience in Microsoft OneNote, Word, Outlook, and the Edge browser. Although the original intent of these tools was to help students with reading difficulties or dyslexia, they enable us to design our instruction more universally, so that all students can access materials in whatever way works best for them.

In most places, the tools appear under the name Immersive Reader, which allows users to switch to a distraction-free reading environment, change font size and spacing, break words into syllables, highlight parts of speech, narrow the line display so only a few lines show at once, listen to the text read out loud, and use the new Picture Dictionary which allows users to hover over single words and see a picture of the word or hear it read out loud.

You can try Immersive Reader yourself by going to this page, or watch how it works in OneNote:

So far, research on the effectiveness of Learning Tools has been promising. An independent study published in 2017 showed that students who used Learning Tools showed greater rates of growth in reading comprehension compared to previous cohorts that didn’t use the tools.

Ideas for Classroom Use:

• Upload any PDF into OneNote (or use OneNote Class Notebook to share handouts or notes with the whole class). Once the text is in OneNote, students can use the Immersive Reader to dial in the precise reading conditions that work best for them.
• Have students compose their own writing pieces in Microsoft Word or OneNote, then use the Read Aloud feature to listen to what they wrote. In the 2017 study, students who used this feature demonstrated noticeable improvements in their writing: With the ability to hear their writing read aloud at any stage of the writing process, students showed more motivation to revise and edit their writing than in previous years.
• If you use the Microsoft Edge browser, you can send students to any web page and they can have the text read aloud to them or switch to distraction-free reading view, where they can enlarge the font for easier reading, highlight the text, and even take notes that can be saved for later. Edge can also be used to read any PDF or ePub file: When you right-click on these files in Windows 10, just scroll down to “Open with” and choose Edge.

2. Dictate

This simple add-in for Word, PowerPoint, and Outlook allows users to dictate what they want to write. The dictation tool is excellent at accurately recognizing speech, makes pretty good guesses on punctuation and capitalization, and supports more than 20 languages.

Soon you won’t even need to grab the add-in: Over the next few weeks, dictation is going to come built-in to most Office tools, and it’s ready to go on all Windows 10 computers—just press the Windows key + H and try it!

Ideas for Classroom Use:

• Help struggling writers get their ideas on paper through dictation. Once they have drafted something through dictation, they can then move on to editing the written work.
• Offer dictation as a writing option for students with dysgraphia.
• Engage English learners by having them dictate some responses in their own language, then work to translate those into English. This will allow them to put their ideas together with more sophisticated language constructions without being hampered by limited English.

3. Editor

You may not have noticed it, but the “Check Spelling” feature in Word and PowerPoint has gotten a huge upgrade. Now, when you check spelling, you get a whole lot more than just a list of suggested words: Each suggested word is defined with a few synonyms to help the writer determine which spelling matches the meaning they’re going for. It also allows users to hear the word read aloud, which can also help in choosing the right one.

If you teach students how to use this tool well, it can help all learners work more independently and take more ownership of their writing. It can also provide outstanding support for English learners and students with dyslexia, who may struggle to match letters with the sounds of words they want to use.

4. Translator

As the population of English learners in our schools grows larger and more diverse, teachers are struggling to meet their needs. For these teachers, Microsoft Translator will be a real game-changer. Using artificial intelligence, Translator transcribes and translates teachers’ PowerPoint presentations into other languages in real time; in other words, the transcription is built while the teacher is presenting. Using an app on their phones, students read the transcript in whatever language they choose, and they can type or speak into the app to contribute their own comments or questions; these will automatically be translated back to the language of the presenter.

Watch it in action here:

Ideas for Classroom Use:

• Give non-English speakers the ability to understand direct instruction and participate in class discussions, even if no one in the room speaks their language. Teachers can even use PowerPoints to accomplish regular “housekeeping” tasks like discussing upcoming field trips, so that Translator can keep non-English speakers in the loop.
• Help emerging English learners better understand spoken language by using Translator to provide English subtitles during presentations.
• Engage non-English speaking parents and family members by using Translator for parent-teacher conferences, open house, or during any school events where family participation is encouraged.
• Give students who are deaf or hard of hearing better access to classroom discussions.

Microsoft’s new mission statement is “to empower every person and every organization on the planet to achieve more.” By taking the tools most of us have been using for years and giving them more muscle, they are definitely fulfilling that mission. As someone who has been knee-deep in Google products for the last few years, I’ll admit I haven’t been paying much attention to what Microsoft was up to. If you’ve been in the same boat, I urge you to take a closer look: I bet you’ll be surprised, too. 

To learn more about all the ways Microsoft is making learning more accessible, visit microsoft.com/accessibility.